Student-Athlete Recruiting Software for College Coaches | WinWon
WinWon Intelligience
Supercharge Your Recruiting Strategy With AI
AI Student Athlete Recruiting Built for Coaches
WinWon helps college coaches find better student-athlete fits faster and keep every recruiting conversation organized automatically. Navigate the transfer portal, text from your own number, and keep your entire staff aligned, without changing how you coach. Mobile-first. Relationship-first.
Powering 45,000 Student Athlete Experiences (and counting.)
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AI Student-Athlete Recruiting That Turns Conversations Into Commitments
Learn how college coaches are using AI in student-athlete recruiting workflows, without losing the personal touch. These guides cover practical playbooks for transfer portal recruiting, keeping your staff aligned, and turning prospect conversations into commitments when recruiting moves fast.
Student-Athlete Recruiting Fundamentals for College Coaches
The complete guide to modern college sports recruiting: Identifying student-athletes, building communication strategies, managing your recruiting pipeline, and navigating the transfer portal era. Learn how top college coaches build recruiting systems that scale.
College Football Recruiting Guide for Coaches
The complete guide to modern college football recruiting. Master the transfer portal era, NIL impact, prospect evaluation, recruiting systems, and communication strategies. Learn how winning programs build year-round recruiting operations that scale.
AI Recruiting Built for Basketball, Baseball, Softball, Volleyball, Tennis, Lacrosse & Track
The complete guide to modern multi-sport college recruiting: Learn how basketball, baseball, softball, volleyball, tennis, lacrosse, track & field, and beyond are adapting to the transfer portal era, NIL impact, accelerated timelines, and year-round recruiting demands.
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How WinWon Supports Modern College Sports Recruiting
Finally, One Recruiting Source of Truth for Your Staff
AI Recruiting Search Built for Coaches.
With WinWon, You Stop Googling Recruits.
CoPilot surfaces coach-relevant context fast, from social media to game film, and creates recruit profiles automatically so you can evaluate, save, and follow up without rebuilding history across tabs.
Automated Texting From Your Number
With WinWon, Text Student-Athletes at Scale - Personally
WinWon automates recruiting texting from your own number, so outreach stays personal and recognizable. CoPilot handles the structure behind the scenes, you send more messages and keep every conversation organized.
Shared Recruiting Boards for Your Entire Staff
Track Every Touch Point with WinWon Intelligence
Keep your recruiting board, notes, and communication history connected, so your staff always knows who's been contacted, what was said, and what's next. No more rebuilding context from texts, inbox searches, and scattered spreadsheets.
Capture Student-Athlete Prospects Instantly
Turn Interest Into a Profile. Instantly
WinWon makes it easy to capture prospects the moment you meet them. Met a prospect at camp, on a visit, after a referral, or mid-conversation? Use QR codes and smart questionnaires to collect details instantly, and CoPilot turns that intake into a clean recruit profile without admin work.
AI-Powered Recruiting Follow-Up
Close Faster with AI Powered Next Steps Built In
WinWon keeps recruiting moving by tying evaluations, notes, and next steps directly to each recruit, so coaches don't rely on memory to manage momentum. You get a clearer process for identifying who's real, who's pending, and exactly what needs to happen next.
Recruiting CoPilot: Built for the Transfer Era
In modern college recruiting, speed and follow-through win—but most staffs are still operating across tabs, texts, and spreadsheets.
CoPilot brings recruiting into one system so your staff moves faster without losing the human side of the relationship.
AI Recruiting Search
Student-Athlete Recruiting Starts With WinWon Search. Not Tabs.
The best college recruiters don't just "find names." They find student-athlete fits - fast - and follow through with precision. WinWon AI Search surfaces coach-relevant context quickly and turns it into clean recruit profiles you can act on immediately.
Why this matters: Every minute you spend bouncing between Google, social profiles, and scattered notes is a minute you're not building the relationship with a prospect. WinWon compresses the research phase into a college recruiting advantage: faster evaluation, faster outreach, and better follow-through on student-athletes who fit your program.
- Instant, coach-readable context so you can make a decision without digging.
- Profile creation in seconds—turn a name into a structured recruit record immediately.
- Search → Board workflow that keeps your list current without spreadsheet maintenance.
- Shared staff visibility so assistants and coordinators are working from the same reality.
- Faster first touch because you’re not waiting to “do research” before you reach out.
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“It’s not just organization—it’s peace of mind. We’re structured, but still flexible enough to recruit creatively and build relationships the right way.”
Brad Neffendorf, Head Baseball Coach, Louisiana State University Shreveport (LSUS)
Mass Texting
Student-Athlete Mass Texting for College Recruiting. From Your Own Number
In college recruiting, decisions happen faster and windows close quickly. The programs that win are the ones that can identify a student-athlete target and make a high-quality first touch immediately, then follow up consistently without dropping the thread.
With WinWon, you send high-volume texts to recruits without losing the relationship. Every message stays personal, recognizable, and organized, because it comes from your actual number.
- Text groups from your own number so recruits recognize you and respond faster.
- Personalization that reads 1:1 (names populate automatically).
- Every thread stays attached to the profile so you never lose history or next steps.
- Shared visibility when you need it so the staff stays aligned on outreach.
AI can help you find and prioritize student-athletes, but the recruit commits because they feel known. Texting is the closest thing to a real relationship touchpoint at scale, when it comes from the coach's number and reads like it was written for them.
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Mass Texting That Still Feels 1:1
Mass Texting That Still Feels 1:1
This is mass texting, but it actually feels personal—because it’s coming from your number.
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“WinWon lets me run my system faster and more consistently. I can batch emails, use templates, and still make every message feel personal.”
Meg Crowley, Head Gymnastics Coach, Centenary College
WinWon Activity Dashboards
Track Every Student-Athlete Touch Point with WinWon Intelligence
Text threads with prospects, notes on recruits, quick calls, and "I'll follow up tomorrow" moments disappear into chaos during the recruiting cycle.
WinWon Intelligence turns every student-athlete interaction into a clean recruiting record, so your coaching staff always knows the truth: what happened with each prospect, what's working, and what needs to happen next.
What this unlocks:
- A living contact log for every recruit—organized automatically
- Instant context before you reach out (no inbox searching, no guessing)
- Staff alignment on outreach and follow-through, even during travel and busy weeks
- Next steps that don’t get dropped—because momentum is visible
When the recruiting history is clear, the next move is obvious. WinWon helps your coaching staff follow through with student-athletes like a top program, every time.
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“We’ve more than tripled our committed recruits compared to this point last year. The ease of staff communication—and the organization the WinWon platform gives us—is second to none.”
Corby McGlauflin, Head Coach & Assistant Athletic Director at Briar Cliff University
Smart Questionnaires and Prospect Capture
Turn Student-Athlete Interest Into a Recruit Profile, Instantly
The best college recruiting moments don't happen at your desk. They happen at camps, clinics, school visits, showcases, and quick conversations with prospects where a name and a number can disappear by the time you're back on the road. WinWon turns those student-athlete moments into a system: collect the right info instantly, create the recruit profile automatically, and start follow-up with zero admin.
Messages, notes, evaluations, and attachments stay centralized, so your coaching staff maintains shared context on every student-athlete across the recruiting lifecycle instead of rebuilding history every season.
What this enables:
- QR-code capture anywhere—one scan and the prospect is in your system
- Smart questionnaires that ask what matters (and skip what doesn’t)
- Instant profile creation so prospects don’t live in notes or photos of rosters
- Cleaner follow-up because contact info, context, and answers are already attached
- Consistent intake across staff so every coach captures recruits the same way
The fastest teams don’t “collect leads.” They capture prospects and follow up immediately, with the context already in place.
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“Recruiting CoPilot turns 30 minutes of recruiting research into a summary in seconds.”
Matt Middleton, Head Football Coach, Kansas Wesleyan University
AI-Powered Next Steps
Close Student-Athletes Faster with AI-Powered Next Steps Built In
College recruiting isn't lost on talent, it's lost on follow-through with prospects. WinWon keeps every student-athlete recruit moving forward by turning recruiting activity into clear next actions, so coaches don't rely on memory to manage momentum.
When context on each prospect is visible and next steps are obvious, relationships with recruits progress faster, and commitments happen sooner.
- Next-step clarity on every recruit—who needs a touch, and what kind
- Less dropped follow-up because momentum doesn’t live in someone’s head
- More consistent cadence across assistants and coordinators
- Faster closes because the staff sees the same priorities at the same time
When the next move is clear, execution gets simple. WinWon makes follow-through a system.
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It’s created more camaraderie — a sense that we’re all working toward the same goal: the success of our student-athletes and the programs we represent.”
Molly Altorfer, Associate Athletic Director & SWA, Mount Mercy University
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Mount Mercy Athletics
"After working in compliance and eligibility for years, I can honestly say that I wish this platform and its tools had been available years ago!" -Brianna Sturtz, Eligibility and Compliance Coordinator
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Centenary Gymnastics
"WinWon gives me structure and flexibility at the same time. I’m more organized, more consistent, and still able to make every recruit feel seen." Meg Crowley, Head Gymnastics Coach, Centenary College
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Southeastern Athletics
“It minimizes the day-to-day communication. Coaches are seeing what we’re seeing, in real time. It’s like a shared document—but organized, reliable, and built for athletics.” BJ Geasa, Assistant Athletic Director for Sports Medicine, Southeastern University
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Frontier Conference
“It’s more than efficiency—it’s about elevating how our schools present themselves. Every recruit now signs in the same professional environment, regardless of campus.” Scott Crawford, Commissioner, Frontier Conference
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Our Lady of the Lake University
"It's been a lifesaver." - Thomas Norris, Athletic Director
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Mount Mercy Athletics
"When coaches see it all laid out, they realize everyone’s just as busy as they are. It’s created more camaraderie — a sense that we’re all working toward the same goal: the success of our student-athletes and the programs we represent." Molly Altorfer, Associate Athletic Director & SWA, Mount Mercy University
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Mount Mercy Athletics
"The ability to see our student-athletes' medical clearance in one organized, user-friendly and beautiful platform will dramatically speed up the clearance process for our athletic training staff. WinWon reduces the need for continual update emails and texts to coaches and administrators. Instead, everyone has the same viewing ability, and it enables our coaches to know exactly where their team members stand on medical clearance." Lydia Lamere, Head Athletic Trainer
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William Penn Athletics
"WinWon has been a game-changer for William Penn. Our coaches, sports medicine staff, and administration can now access one organized, user-friendly, and visually appealing solution for all their needs. With WinWon, there is no need for texts or emails to check student-athletes’ participation statuses. It has streamlined processes across the board." Abu Ibrahim, Assistant Athletic Director & Director of Sports Medicine
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Louisiana State University Shreveport
“This structure didn’t just help me—it helped my staff grow. Organization gave them clarity, and clarity built confidence.” - Brad Neffendorf, LSUS Head Baseball Coach
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Mahaska Community Recreation Foundation
“We have a lot of events at the same location and now no one’s getting frustrated with each other because they don't have that communication. It’s all right there in WinWon.” — MaKenzie Burk, MCRF General Manager
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Faulkner Athletics
“WinWon gives everyone peace of mind. It keeps us organized and gives our athletes a better experience. The athletes know exactly what’s expected, and we know exactly who’s completed their onboarding steps and paperwork.” Cynthia Walker, Assistant AD (Compliance and Academic Success), Faulkner University
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UST Athletics
"In our search for a solution to enhance our growing athletic department, WinWon was the clear choice. As we strive to create a first-class experience for our student-athletes and improve by 1% every day, their technology enables us to prioritize what matters most—advancing our programs and ensuring long-term growth." Nikola Barjaktarevic, Assistant Athletic Director
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OPSU Athletics
"Partnering with WinWon is about building toward the future. Their team has been deeply engaged with OPSU, and we're excited to bring academic eligibility, compliance and scheduling together in one place. The tools provided by WinWon will streamline administrative processes for our coaches so they can focus their energy on making our Aggie student-athletes the best they can be on and off the field." Victor Esparza, Athletics Director
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Avila Athletics
"We are always looking for ways to utilize our time efficiently. With WinWon, we’ve streamlined our operations in ways that free our staff to focus on what matters most: supporting our student-athletes. The partnership and hands-on onboarding from their team made an immediate impact." Shawn Summe, Director of Athletics
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Johnson University Athletics
"I can see everything from one dashboard, and I know the data is right. That gives us peace of mind." - Brandon Perry, Director of Athletics
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William Penn Athletics
"We started with communication, but what WinWon gave us was connection — between coaches, athletes, and the entire campus. Our athletes noticed it, our staff noticed it — when communication improves, everything else follows. WinWon helped us build a stronger community." Christopher Rettig, Director of Compliance/Athletic Department Coordinator, William Penn University
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Mount Mercy Athletics
From our first demo with WinWon, we knew the product would have an impact on campus. It was not until we onboarded that we realized how great that impact would be. We have loved working with the WinWon team and are excited about what our partnership will bring over the coming years. -Paul Gavin, Athletic Director
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Kansas Wesleyan University Football
“Recruiting CoPilot turns 30 minutes of recruiting research into a summary in seconds.” — Matt Middleton, Head Football Coach, Kansas Wesleyan University
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OLLU Athletics
"WinWon has provided an elite experience for our university. Being able to have our necessary information on one platform and just one-click away has streamlined all of our processes for every member of our staff. The WinWon team is amazing and always there to assist us with anything we need. We are excited to have a partnership with them!" -Haley Holzem, Assistant Athletic Director-Compliance
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LSUS Baseball
"We love WinWon. We are better connected, it’s easier to manage our recruit list, and communicate using the mobile app. I could not recommend it enough to other programs." Brad Neffendorf, LSUS Head Baseball Coach
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Read Our Customer Stories
From conference-wide efficiency to on-campus transformation, discover how athletic departments across the nation are winning with WinWon.
Technology That Redefines The Athlete Experience
Designed for athletic departments and teams that never stop improving, WinWon simplifies the details that drive every program—so staff can focus on developing athletes and building champions.
See how others are winning with WinWon.
Avila University
90% Time Back, Every Single Day
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Avila University's Secret to Seamless Athletic Recruiting
"From a recruiting and admissions standpoint, WinWon saves me hours. Something I would spend an hour on, I now spend ten minutes on."
— Bryce Culp, Assistant Baseball Coach
Our Lady of the Lake University
"It's Been A Lifesaver."
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How Our Lady of the Lake University Transformed Academic Eligibility
"WinWon has cut my eligibility admin hours in half—honestly, probably in three quarters. It's been a lifesaver."
— Thomas Norris, Athletic Director
Mahaska Community Recreation Foundation
"It's All Right There in WinWon"
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How MCRF Unified Youth Sports Scheduling
"Being able to see everything and know what's available — it's going to make all the difference."
— MaKenzie Burk, MCRF General Manager
Johnson University
A Smarter Scholarship System
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How Johnson University Built a Smarter Scholarship System
"I can see everything from one dashboard, and I know the data is right. That gives us peace of mind."
— Brandon Perry, Athletic Director
William Penn University
"WinWon Gave Us Connection"
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How William Penn University Built Campus-Wide Community
"We started with communication, but what WinWon gave us was connection — between coaches, athletes, and the entire campus."
— Christopher Rettig, Director of Compliance/Athletic Department Coordinator
Centenary College
More Recruits, Less Time
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How Centenary College Gymnastics Elevated Recruiting
"WinWon gives me structure and flexibility at the same time. I'm more organized, more consistent, and still able to make every recruit feel seen."
— Meg Crowley, Head Gymnastics Coach
Faulkner University
97% Time Saved
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How Faulkner Transformed Document Management & Onboarding
"WinWon gives everyone peace of mind. It keeps us organized and gives our athletes a better experience. The athletes know exactly what's expected, and we know exactly who's completed their onboarding steps and paperwork."
— Cynthia Walker, Assistant AD
Frontier Conference
17 Schools, One Portal
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One Portal, Every Signature: The Frontier Conference's New Era of Efficiency
"What used to take days now happens in minutes. We're unified, efficient, and confident that every signing is accurate and compliant."
— Scott Crawford, Commissioner
Mount Mercy University
One Calendar, Complete Clarity
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How MMU Connected the Entire Department
"The WinWon calendar keeps our facilities running smoothly, gives coaches peace of mind, and takes the burden off administrators. The accuracy is on the teams, and they've stepped up."
— Jason Furler, Assistant Athletic Director for Events & Facilities
Southeastern University
"Organized, Reliable, & Built for Athletics"
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How Southeastern University Centralized Medical Eligibility
"WinWon became our source of truth. When coaches have questions, we can point to the status in WinWon."
— Brittney Kellar, Associate Athletic Director
Avila University
A Single Source of Truth
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One Department, One Conversation — Avila's New Communication Strategy
"This is our platform. This is how we communicate. Everything goes in WinWon."
— Boyd Pitkin, Assistant AD - Compliance and Eligibility
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