WinWon Calendar · Athletic Scheduling Software for Sports Organizations One Calendar to Replace Them All.

WinWon Calendar helps college athletic departments, youth clubs and pro teams schedule practices, competitions and facilities in one shared calendar. Requests get approved, conflicts get caught, and time tracking stays current as your schedule changes.

When coordination makes or breaks your day, you need a system that keeps your department aligned.

Request a Demo Explore Features

How it works

One Calendar Entry.

Streamline communication into one event request. Every other task? Automated.

Now: one calendar entry

4 Group texts

3 Phone calls

7 Outlook

2 Gmail

5 Excel

1 Voicemail

• Composite calendar: Transparent, composite calendar available immediately
• Athletic Training: Immediate communication to critical groups, like Athletic Training
• Athlete mobile: Real-time schedules available on mobile for student athletes
• Vehicles: Vehicle reservations managed in one place
• CARA hours: CARA time tracking
• Off days: Off-day planning in accordance with your policy
• Facilities: Facility management and conflict prevention
• SOC: Automatically track SOC
• Competitions: On-campus competition schedules available in a click
• Web export: Export records for upload to public-facing websites
• Conflicts: Automated conflict detection on individual and recurring events

Men's Basketball

Competition · 8/19

Randolph Gym · 7–10 PM

No conflicts

In their words

“The WinWon calendar keeps our facilities running smoothly, gives coaches peace of mind, and takes the burden off administrators.”

Jason Furler Assistant Athletic Director for Events & Facilities, Mount Mercy University
Read the Mount Mercy story →

Try it: build this week's schedule

Schedule Builder

Basketball (W) · Week 6

Drag and Drop Event Types

Practice 2h
Lift 1h
Competition 3h
Team Meeting 1h

Mon14

• Practice 2h ×

Tue15

• Practice 2h ×
• Lift 1h ×

Wed16

• Practice 2h ×

Thu17

• Practice 2h ×

Fri18

• Competition 3h ×

SatOff

SunOff

12 / 20 Weekly hours

2 Days off (need 1)

Practice 2h

Every Second Counts

Deep Dive

Key Features

Select a feature to preview it.

• Time Tracking Intelligent conflict detection surfaces issues early so your staff stays ahead of double bookings.
• Event Requests See exactly who is using what, when, and eliminate conflicts, overbookings and department confusion.
• Calendar Views Bring every schedule into one reliable calendar you can filter thousands of ways.
• Schedule Builder User-friendly design meant to make constructing a season easy.
• Subscribe & Share Send instant updates to your staff, athletes and the community in a secure environment.
• Participation Tracking Proactively record participation for accurate compliance records.
• Coach & Athlete Apps Every coach and athlete sees their schedule in real time, wherever their season takes them.

Time Tracking

Built for Every Division

NAIA Weeks
NCAA DI/DII Hours
NCAA DIII Days

9 of 24 Weeks used

41 Days

1 Day off / week

Team level Weeks and off-days

Participation Tracking Competitions

Season limit 24 weeks

Event Requests

Approve the Schedule in Seconds

Event Requests

3 waiting

• Practice · Basketball (W) Thu 3:30 PM · Main Gym Conflicts with Volleyball practice
• Lift · Baseball Tue and Thu 6:00 AM · Weight Room
• Competition · Soccer (W) Sat 1:00 PM · Main Field

Conflicts are flagged automatically. Approve, edit or deny each request.

Calendar Views

See Only What You Need

Saved views

All events My team Main Gym Competitions

Mon14

• 6:00 AM Baseball Lift · Weight Room
• 3:30 PM Basketball (W) Practice · Main Gym

Tue15

• 6:00 AM Baseball Lift · Weight Room
• 3:00 PM Soccer (W) Practice · Main Field

Wed16

• 3:30 PM Basketball (W) Practice · Main Gym
• 12:00 PM Volleyball Team Meeting · Film Room

Thu17

• 3:30 PM Volleyball Practice · Main Gym
• 3:00 PM Soccer (W) Practice · Main Field

Fri18

• 6:00 AM Basketball (W) Lift · Weight Room

Sat19

• 1:00 PM Soccer (W) Competition · Main Field
• 6:00 PM Basketball (W) Competition · Main Gym

Sun20

Showing 11 of 11 events this week

Filter by team, facility and event type, then save the view. Saved views are personal to you.

Schedule Builder

Draft a Whole Season, Then Submit

You have 12 unsubmitted events. Submit Request

Practice · Mon–Thu Draft
Competition · Sat New Request
Lift · Tue and Thu Approved

Drag event types onto dates, set repeat days, and your progress saves automatically.

Subscribe & Share

Your Schedule, Wherever People Look

Add to my calendar app

Google Outlook

Subscribe to the entire school, one team, or one facility.

Public calendar

Basketball (W) schedule Password-protected · view only Families

Participation Tracking

Who Competed, Recorded Automatically

Competition · Saturday · Manage

• Jordan Ellis Confirmed
• Avery Brooks Confirmed
• Kennedy Ross Absent

Invitees are counted automatically. Mark absences, and each athlete's participation history updates.

Coach & Athlete Apps

The Schedule in Everyone's Pocket

Athletes see only the events they're invited to. Coaches can submit and edit events from their phone.

Basketball (W) My Schedule

This week

• Practice Mon · 3:30 PM Main Gym
• Guards film session Tue · 1:00 PM Film Room
• Lift Thu · 6:00 AM Weight Room
• Competition Sat · 2:00 PM Home

Scheduling Workflows, Powered By WinWon

Plan the season. Own the week.

01 Build the season
02 Facility hold
03 Approve requests
04 Hours check
05 Share the schedule

Technology That Redefines The Athlete Experience

Designed for athletic departments and teams that never stop improving, WinWon simplifies the details that drive every program—so staff can focus on developing athletes and building champions.

See how others are winning with WinWon.

Avila University

90% Time Back, Every Single Day

"From a recruiting and admissions standpoint, WinWon saves me hours. Something I would spend an hour on, I now spend ten minutes on." — Bryce Culp, Assistant Baseball Coach

Our Lady of the Lake University

"WinWon has cut my eligibility admin hours in half—honestly, probably in three quarters. It's been a lifesaver." — Thomas Norris, Athletic Director

Mahaska Community Recreation Foundation

"Being able to see everything and know what's available — it's going to make all the difference." — MaKenzie Burk, MCRF General Manager

Johnson University

"I can see everything from one dashboard, and I know the data is right. That gives us peace of mind." — Brandon Perry, Athletic Director

William Penn University

"We started with communication, but what WinWon gave us was connection — between coaches, athletes, and the entire campus." — Christopher Rettig, Director of Compliance/Athletic Department Coordinator

Centenary College

"WinWon gives me structure and flexibility at the same time. I'm more organized, more consistent, and still able to make every recruit feel seen." — Meg Crowley, Head Gymnastics Coach

Faulkner University

"WinWon gives everyone peace of mind. It keeps us organized and gives our athletes a better experience." — Cynthia Walker, Assistant AD

Frontier Conference

"What used to take days now happens in minutes. We're unified, efficient, and confident that every signing is accurate and compliant." — Scott Crawford, Commissioner

Mount Mercy University

"The WinWon calendar keeps our facilities running smoothly, gives coaches peace of mind, and takes the burden off administrators." — Jason Furler, Assistant Athletic Director for Events & Facilities

Southeastern University

"WinWon became our source of truth. When coaches have questions, we can point to the status in WinWon." — Brittney Kellar, Associate Athletic Director

Avila University

"This is our platform. This is how we communicate. Everything goes in WinWon." — Boyd Pitkin, Assistant AD - Compliance and Eligibility